Gemin Logo

Privacy Policy

Last update: January 1, 2026

This policy explains how Gemin Group collects and processes your personal data on our website www.gemin.io.

In accordance with the European Union's General Data Protection Regulation (GDPR).

Data Controller

Gemin Group

Address: Level 5, St. Julian’s Business Centre, Elia Zammit Street, St. Julian’s, STJ 3153, Malta

Email: contact@gemin.io

3. Personal Data Collected

We only collect strictly necessary data:

Via the contact form:

  • First and last name
  • Company name
  • Professional email address
  • Phone number
  • Geographical region
  • Desired service
  • Free message

Via application forms:

  • First and last name
  • Email address
  • Phone number
  • Postal address
  • Country and city
  • Professional field of interest
  • Experience and education
  • CV and cover letter (PDF files)
  • Motivation message

⚠️ Important:

We do NOT collect sensitive data (political opinions, religious beliefs, racial or ethnic origins, health data, sexual orientation).

We do NOT use tracking cookies on our website.

4. Processing Purposes

Your data is processed for the following purposes:

  1. Contact form:
    • Respond to your inquiries
    • Provide personalized quotes
    • Contact you for business requests
  2. Application forms:
    • Review your professional profile
    • Contact you for job interviews
    • Manage our recruitment process

5. Legal Basis for Processing

The processing of your data is based on:

  1. Your consent: When you voluntarily fill out our forms
  2. Performance of pre-contractual measures: To respond to your quote requests
  3. Our legitimate interests: To manage our business relationships

6. Retention Period

Your data is retained for limited periods:

  • Contact data (contact form): 3 years from last contact
  • Application data: 2 years from last interaction
  • CVs and cover letters: Deleted after 2 years of inactivity
  • Contractual relationships: Duration of contract + 5 years for legal obligations

After these periods, your data is anonymized or securely destroyed.

7. Data Recipients

Your data may be communicated to:

  1. Our internal team: Sales department for contacts, HR for applications
  2. Our technical providers: Website host, maintenance subcontractor

External Links

Our website contains a link to LinkedIn, an external social network.

Important: By clicking this link, you leave our website and will be subject to LinkedIn's privacy policy.

We do not control the data LinkedIn collects when you visit their platform.

Your GDPR Rights

You have the right to:

  • Access your data
  • Rectify or delete it
  • Object to processing
  • Limit processing
  • Data portability
  • Withdraw your consent

To exercise your rights:

Contact us by email: privacy@gemin.io

We will respond within one month.

You also have the right to file a complaint with the data protection authority in your country.

Modifications

We may update this policy. Changes will be published on this page.

Last update: January 1, 2026